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Managing your database using player profiles not only segments your database into manageable groups, but sets you up for success in two key areas:

  1. It ensures that your pricing is perfect every time for every golfer using profile pricing.
  2. It will be the foundation of your email marketing and automated marketing programs.

When developing player profiles, Teesnap designed a “Rules Engine” that attaches a price for golf for that profile based on time of day and day of week. Profile pricing eliminates incorrect charges to customers from your pro shop personnel and reduces training time.  When you take a golfer from the tee sheet to the shopping cart his/her price starts from the rack rate on your tee sheet but is referenced against the player profile pricing as set up in your admin portal.  When you design this the system then knows the price for all of your profiles and customers.

Teesnap’s green fee system is SKU-less.  This eliminates that long list of greens fees in the legacy system’s shopping cart.  As a pro shop employee, there is no more hunting  through a never ending stream of outdated green fee SKU’s to choose a golfers price. Using player profiles and profile pricing ultimately increases your customer service and control at the counter

How this works:

1. Decide on your player profiles that fit your facility and create them.  Ie) Daily Fee, Senior, Member, Non-Resident, Canadian, UK, etc.

2. In the Teesnap Admin Portal, set up the prices that go with each player profile by time of day and day of week as dictated in your tee sheet creation.

3. Train the staff that, when adding a customer to the database or making a reservation, they must assign a player profile every time.

Database Marketing

4. The next time this customer checks in, their correct prices will automatically be sent to the shopping cart.

The set up is easy, but #3 is the KEY.  Train the staff about the “why!”  New golfers are hard to find and attract.  There shouldn’t be any excuse as to why we can’t collect information on the golfers that are visiting us.  This allows us to re-market to existing golfers in our database. This enables us to increase revenues.

When training new pro shop personnel, the ability to use the rules engine is very valuable.  It takes some time for new pro shop staff to learn all of the members and their names.  When this is set up at your property, when the member is taken from the tee sheet into the shopping cart, the system assigns the correct rate into the cart with that member.  This minimizes training errors and also increases customer service to that member at time of check-in. “Oh, Mr. Smith, I see that you are a member. Nice to meet you! I am Jane – would you like that to go onto your account?”  This also works the same way for daily fee, league players, players card holder, etc.

Teesnap Marketing Tools

Player profiles and segmentation in your database will also enable you to utilize the Teesnap Marketing tools to their full potential.

Here are a few simple email marketing ideas for individual sends based on profiles:

  1. Notifying the regulars about a new league or offering they may be interested in.
  2. Emailing the league results to the regular league play.
  3. Notifying all of the members about the events calendar for the new year.
  4. Marketing the next member event to the members.
  5. Emailing yearly seasonal customers about their regular tee times 2-3 months ahead of time before their arrival.
  6. Emailing the stay and play customers about their rebooking.

I mentioned earlier “Automated Marketing Programs” because these programs are more than just email campaigns.  To me an email campaign might be informing the masses of an upcoming tournament, event, or golf special.  But automated marketing programs are well-thought-out marketing campaigns that utilize your Teesnap transactional data to grow revenues.  These programs are automated and are triggered by events in your database.  You design them, control them and  monitor them to grow rounds and revenue.  Once you set these up to run, they are marketing messages, offers, and communications that run every day based on your data.  Profiles are important for these because they will often be used in the criteria of setting these up.

Defector Program – a sample

This program’s logic would look like this and is designed in our email tool – Teesnap Campaigns.  Some of the logic is dependent on Player Profiles.

Each time a customer in your database, last played date = 45 days, AND is NOT a “Member”, AND has no future reservations ——> Send him this e-mail campaign.

Golf Course Email Marketing

This is a very powerful automated query that is based on criteria from your database, and one of the critical factors is excluding “Member” or some other player profile that you don’t want to send this campaign to, as this campaign is geared towards defectors: daily-fee golfers who have played 45 days ago but have not been back out since and are not members and don’t have any future tee times booked.  These automated workflows, once set up, just run and fire as the criteria is met – automated welcome emails to new customers entered into the database, automated birthday programs, and thank you’s come to mind. We will be talking much much more about these in the near future.

This is powerful automated Teesnap marketing.  It all starts with how you use the tool.  Check and see if your player profiles are being used at your facility.  If you are not utilizing them, start now!